Under the SIMS project, an internship involves a 4-5-week foreign stay covering a visit to three types of scientific units managing a large research infrastructure, including:

  1. a renowned institution of higher education managing a large research infrastructure (SUNY, Imperial College London, ETH, Westfälische Wilhelms-Universität Münster),
  2. a highly-specialised research institute (Fraunhofer, Max-Planck-Gesellschaft, DESY, CERN),
  3. a world-renowned company with a High Technology profile (IBM, Philips, Intel, SAMSUNG).

During the internship, participants will have a chance to gain experience, both in commercial and public units, which will help them to closely observe the management processes from the scientific and business points fo view.

The objective of the internship is to gain knowledge about the whole process of management of RESEARCH INFRASTRUCTURE by:

  • specification of the objectives of the research unit and definition of its mission;
  • development of a catalogue of research services which the unit is capable of offering, both internally and externally;
  • acquisition of skills connected with presentation of its resources;
  • setting out a clear procedural path for internal and external users;
  • maintenance of durability and financial liquidity of infrastructural projects;
  • development of awareness of various processes which need to be administered for the purpose of management of an apparatus-focused research centre;
  • learning about mechanisms and culture of co-operation with businesses;
  • professional personnel build-up and human resources management;
  • observation of good managerial practices and their implementation in one’s own research unit.

Selected institutions will prepare a special programme for the interns, covering issues such as:

Research Infrastructure (RI) Management and Research Commercialisation – Areas for Improvement
Organisational and Legal Management
Legal forms of management bodies: consortia, spin offs/outs, International Research Centres Building Science-Business contacts & relationships; looking at Science from the Business point of view
Research Infrastructure 'User's Guides'; complete lists of available facilities; portfolios with price lists; constantly reviewed basket of goods Networking: academia/academia (universities, labs, institutes); academia/business, business/business; global thought exchange; mobility of scientists and employees
Model agreements with business enterprises (multilateral contracts to lower costs); automation of processes; clear and automatic decision making process Learning between branches of business and academia; best practices; failure evasion; failure forecasting
IP/Technology Transfer Building mutual trust; facilitating mutual development; building bridges and filling knowledge/finance gaps
Patent Law Creating a sense of mission; providing scientist with expert knowledge on how to use their RI (also internally); common infrastructure management; common goals
Public Aid Promoting helicopter view regarding the future of the RI, not only the present moment
Public Procurement Law Building RI’s PR & identity
Quality certificates and systems Research and labs marketing
Material transfer agreements Building a strong HR policy; trainings, career paths; encouraging best scientist to join the RI forces
Non-disclosure agreements Cooperation with market leaders (eg. Hi-Tech); cooperation with small and medium companies
Data protection Cooperation project SWOT analysis
Compliance policy Successful negotiations
Ethics Ensuring proactive business level customer service
Insurance Promoting teamwork throughout the organisation
Health & Safety instructions Internal and external communication; learning common language of cooperation: deadlines, time, task
Finance and accounting support (eg. VAT) Dealing with conflicts and tensions
Management (cost) accounting; cost forecasting; cost and tax optimisation Project management
Choice of allocation keys (eg. machine/hour); unit costs based on full cost calculation Quality management & controlling; project evaluation

 SOLUTION THAT THE PROJECT IS LOOKING FOR: A SUCCESS STORY. IMITATING THE HERO. Good Practices of Commercialisation presented on a full cycle cooperation project (Technology Transfer Centre, University, Research Institute, Enterprise): initiation, organisation (documents), implementation, coordination, reports, control, evaluation; AIM/RESULT: BOTTOM-UP SYSTEM CHANGES

We place a lot of emphasis on ensuring that internships are not constituted merely by a series of lectures and a superficial look on the structures of the host institutions. Our interns should thoroughly get to know the processes, documentation and good practice in order to be able to take advantage of ready solutions for the benefit of their own research institutions. Training methods offered during the internship will include, in addition to the inevitable theoretical part, workshops, discussions and shadowing.

Who can take part in the internship?

Under the SIMS projects, 120 persons will take part in the internship. You may apply for the internship if you are an employee of a Beneficiary of the SIMS project and you serve any of the following functions:

  • research project manager,
  • a scientist working on a large research infrastructure,
  • a laboratory manager,
  • a person responsible for establishment of a scientific development strategy in the organization.

During the recruitment, we will require that you precisely describe your role in the research organization, present us your scientific-managerial experience in Poland and abroad, as well as convince us that your vision of development of the Polish science thanks to your revolutionary ideas is feasible. Interns will be selected by a team of independent experts and will follow a competition procedure. You must remember that, in order to apply for the internship, you must have a fluent knowledge of English which will be a working language of all lectures, workshops and meetings.

How to apply?

The procedure of enrolment to the programme consists of two stages. Stage I consists of formal verification of application from the point of view of meeting all of the following criteria:

  • position and professional experience offering an opportunity of implementing good practice in the area of research infrastructure management;
  • co-operation in international teams confirming an advanced knowledge of English;
  • availability to travel abroad for a period of approximately 1 month, in the period from October 2013 to December 2014.

In order to take part in the internship, please send us your application form, including your CV and a cover letter in English, in an electronic form. In case of problems or doubts, please contact us at.
In addition, print the application form and submit it for signature to your Rector/Director, and then send it to the following address: National Centre for Research and Development, ul. Nowogrodzka 47a, 00-695 Warsaw, with a note: SIMS – DWPOIG – recruitment.
During stage II, shortlisted candidates will be invited for qualification interviews conducted by a Panel consisting of the Commission of Evaluation of Beneficiaries’ Potential and invited experts, who may be representatives of: the Foundation for Polish Science, business, public institutions obtaining revenues from commercial use of research infrastructure, representatives of Top500, scholars of the Foundation for Polish Science.

During qualification interviews, candidates will be evaluated from the point of view of their motivation, action potential and vision. As a result of the qualification interviews, a ranking list will be created of persons qualifying for internships. Depending on an interest in the programme, 1 or 2 recruitment processes are anticipated.

You are welcome to apply for the internship!

STAGE I     

  • Collection of applications: 24.06.2013 to 07.07.2013
  • Formal verification of applications: 8-19.07.2013

STAGE II Qualification interviews: 22-26.07.2013 and 26-30.08.2013

(NOTE! These are initial dates which may be changed. We will also take into account time possibilities of the selected candidates.)


1 month, between October 2013 and December 2014.

After return…

to their scientific organizations, interns will be able to implement newly-acquired experience and translate them into action and building a new quality of management of the Polish science. Participants in the project will also remain in touch with institutions which were their hosts for the purpose of evaluation of undertaken actions and monitoring of their effectiveness.

Individual groups of interns will be encouraged to co-operate with one another, to exchange their observations and share their achievements. That is because the ultimate goal of the project is not to help individual scientific units, but create a pattern of system operations for all scientific institutions in Poland.